Setting Up QuickBooks for a Freight Broker

A freight broker company brings together a shipper that needs to transport goods and an authorized carrier who wants to provide the service, according to “Entrepreneur” magazine. QuickBooks accommodates the bookkeeping needs of a freight broker company with its estimates, which users can seamlessly roll over into invoices. In addition, QuickBooks has easily customizable income and expenses categories, as well as the ability to categorize different types of customers. QuickBooks also has specialized versions for larger freight broker companies.

Set Up QuickBooks

Open QuickBooks and click the “Create A New Company” button if available. If not, click “File” on the top menu, then click “New Company … ” on the menu that appears.

Click the “Start Interview” button, then type your company name and legal name. (If your company is using a doing business as (DBA) name, these two names may be different.)

Type your company’s tax ID number, which you can obtain from the IRS. Some sole proprietors use their social security number.

Type your company address, phone, fax, email and website. This information will appear on communications, such as invoices and letters, generated by QuickBooks. Click the “Next” button.

Scroll down the alphabetical list and click the industry “Insurance Agency or Broker.” Click the “Next” button.

6.)Click the radio button that describes how you legally structured your business with the federal and state governments. Click the “Next” button.

Select the first month of your fiscal year. If unsure, ask your accountant or start your fiscal year in January. Click the “Next” button.

Set up the administrator password. Click the “Next” button.

Click the “Next” button to create your company file.

Verify that you are comfortable with the name and location of the file. You can change either of these if you choose. Click the “Save” button.