Objective

This position provides efficient administrative support to the Transportation Department. This includes processing customer orders, placing equipment orders, and maintaining information regarding stock availability.

Responsibilities

Primary Responsibilities:

• Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all transportation parts and equipment
• Issue Purchase Orders for new and used equipment, and attachments
• Interface with customers, vendors, manufacturer, and team members
• Provide accurate availability of equipment, orders and dealer install components
• Receive New and Used equipment into inventory
• Prepare necessary paperwork for new and used sales
• Report sales data to appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
• Generate invoices for new and used buses
• Coordinate delivery of new and used buses
• Track and ensure all money due to company from vendors and customers is collected
• Special projects or other duties as required

Occasional Responsibilities:

• Publish departments weekly sale/promotion on departments website
• Code vendor invoices to provide to accounting

Supervisory Responsibilities:

• No formal responsibility for supervising others

Required:

• High School Diploma or GED
• 3 or more years of experience performing administrative tasks in sales or office environment

Preferred:

• Associate Degree or Bachelor’s Degree with a business related concentration
• 5 or more years of experience performing administrative tasks in sales or office environment